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💳 Fast Invoicing

Get Paid Faster with Automated Invoicing, Online Payments, and Seamless Integration

Stop chasing checks and waiting weeks for payment. AI Contractor's invoicing system automates billing, accepts payments instantly, and integrates with QuickBooks — so you can focus on building while the money flows in automatically.

💸 The Cash Flow Crisis

❌ Waiting 30-60 days for checks to arrive

❌ Customers "forgetting" to pay invoices

❌ Manual invoicing that takes hours

❌ Lost invoices and payment disputes

⚡ The Solution: Instant, Automated Invoicing

From job completion to payment in your bank account — often within hours, not weeks. Professional invoices that customers can pay immediately, with automatic reminders and seamless accounting integration.

🤖 Automated Invoice Generation

From estimate to invoice in one click — no double entry, no mistakes.

🔄

Convert from Estimates

Turn approved quotes into invoices instantly

📋

Progress Billing

Automatically bill for completed project milestones

🔁

Recurring Invoices

Set up maintenance contracts that bill automatically

Time-Based Billing

Convert tracked hours to invoices automatically

📊

Material Tracking

Include actual materials used, not just estimates

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Change Orders

Add extras and modifications seamlessly

🧮

Tax Calculations

Automatic tax calculations by location

📎

Photo Attachments

Include before/after photos and documentation

📝

Custom Terms

Payment terms, late fees, and conditions

🎨

Professional Branding

Your logo, colors, and contact information

Why it matters:

Automated invoicing eliminates errors and gets bills out the door immediately after job completion.

💳 Online Payment Processing

Make it easy for customers to pay — get money faster.

💳

Credit & Debit Cards

Accept Visa, Mastercard, Amex, Discover

🏦

ACH Bank Transfers

Lower fees for large payments

📱

Digital Wallets

Apple Pay, Google Pay, PayPal

📊

Payment Plans

Offer installment options for large jobs

💰

Deposits & Retainers

Collect upfront payments before starting work

🔐

Secure Processing

PCI-compliant, encrypted transactions

Why it matters:

Online payments mean instant money in your account — no more waiting for checks.

📊 Payment Tracking & Management

Never lose track of who owes what — complete visibility into your cash flow.

📈
Real-Time Dashboard: See all outstanding invoices at a glance
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Automatic Reminders: Gentle nudges for overdue payments
📧
Payment Notifications: Instant alerts when payments are received
🎯
Aging Reports: Track how long invoices have been outstanding
💳
Partial Payments: Accept and track partial payments easily
🔍
Payment History: Complete record of all customer payments
📱
Mobile Access: Check payment status from anywhere
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Auto-Reconciliation: Payments match invoices automatically
📊
Cash Flow Forecasting: Predict future payments and revenue
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Customer Payment Profiles: Track payment behavior patterns

Why it matters:

Complete payment visibility helps you manage cash flow and follow up strategically.

🔗 Seamless QuickBooks Integration

Your invoices, payments, and expenses sync automatically — no double entry required.

Automatic Sync

  • • Invoices created in AI Contractor appear in QuickBooks
  • • Payments automatically recorded
  • • Customer information stays in sync
  • • Chart of accounts mapping

Tax Preparation Ready

  • • All transactions properly categorized
  • • 1099 forms generated automatically
  • • Expense tracking for materials
  • • Year-end reports ready instantly

💰 Get Paid Faster Results

70%

Faster Payment

Online payments vs. checks

85%

Fewer Late Payments

With automatic reminders

5hrs

Weekly Time Saved

On invoicing and payment tracking

⚡ From Job Done to Money in Bank

1

Job Completed

→ Crew marks job complete in mobile app

2

Invoice Auto-Generated

→ Includes photos, materials used, and final billing

3

Invoice Sent Instantly

→ Customer receives email with "Pay Now" button

4

Customer Pays Online

→ Credit card, bank transfer, or digital wallet

5

Money in Your Account

→ Usually within 1-2 business days

Total time: Often same day, maximum 48 hours.

"We went from waiting 45 days for payment to getting paid the same day we finish jobs. The online payment feature alone transformed our cash flow."

— Carlos R., General Contractor